Step to ensure transparency, reduce processing delays
Directions issued for immediate assessment of IT infra
Mohinder Verma
JAMMU, Apr 24: In order to ensure transparency and accountability, the Government of Union Territory of Jammu and Kashmir has directed nearly 140 departments to switch over to e-office as the only mode of transaction of business by middle of June this year. This practice was adopted in all the offices in the Civil Secretariat few days back and in the next phase focus will be on offices at the district level.
The e-office helps in improving efficiency, consistency and effectiveness of the Government responses, reduces turnaround time and meets the demands of the citizens charter. Moreover, this mode of transacting official business helps in effective resource management to improve the quality of administration and above all reduces processing delays and leads to transparency and accountability.
Keeping all this aspects in mind, the Government has ordered that 45 departments will adopt e-office software of the National Informatics Centre (NIC) as the only mode of transaction of official business in their offices with effect from May 30, 2021 while as 92 departments will switch over to e-office with effect from June 15, 2021.
In order to ensure smooth implementation/roll out of e-office in these offices within the specified time-frames, the Information Technology Department will provide e-office licenses to the users of the departments and impart trainings to the identified officials, who will then be the Master Trainers of their respective offices for the purpose of handholding and imparting trainings to other users.
Among the departments which will shift to e-office by May 30 are Financial Commissioner Revenue, Director General of Police including CID Organization, Principal Chief Conservator of Forests, Director Anti-Corruption Bureau, Director General Prisons, Director General Youth Services and Sports, Director General Accounts and Treasuries, Transport Commissioner, Board of Technical Education, Director Samagra Shiksha, J&K Goods and Service Tax Appellate Tribunal and Commissioner Food and Drug Administration.
J&K Board of Professional Entrance Examination, Relief and Rehabilitation Commissioner (Migrants), Chairman J&K Pollution Control Board, Excise Commissioner, J&K Services Selection Board, IGP Railways, IGP Crime, J&K Housing Board, Director Geology and Mining, SIDCO, J&K Project Construction Corporation, Director Estates, State Finance Commission, Director Colleges, Higher Education Department, J&K Public Service Commission, Inspector General Registration, Director Indian System of Medicines and Chief Executive Officer ERA are among the offices which will switch over to e-office by June 15, 2021.
The Information Technology Department will cover all aspects of working of e-office in the training and equip the Master Trainers to understand the role of local system administration and impart such training in their offices; create e-mail accounts of officials and their mapping with e-office software; to understand usage and migration of scanned files in e-office; to familiarize the trainees with all features of e-office; to understand infrastructural requirements for patch up with lease line/State Wide Area Network and to understand functionality of VPN framework.
All these departments have been directed to nominate officials who will be trained to be the Master Trainers for rolling up of e-office. The officers having 30-40 users on e-office will identify three officials and those with more than 45 likely users will identify 4-5 officials for the purpose of being Master Trainers.
These departments have been asked to make an assessment of the requirement of Information Technology infrastructure for adoption of e-office and procure the requisite gap infrastructure on their own by following all necessary codal formalities prescribed in General Financial Rules, 2017.
The Information Technology Department will share standard specifications with all departments for ensuring quality of the products and the departments will ensure seamless internet connectivity in their offices for the purpose of working on e-office.
According to the sources, in the next phase the offices at the district level will be covered under e-office scheme and for this the heads of the respective offices will have to take the initiative and they will be provided assistance by the Information Technology Department.
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